Executive Assistant

Job Code E-002
Job Title Executive Assistant
Location DAMMAM
Department Management
Posting Date 11-01-2018
Closing Date 01-05-2018

Responsibilities

  • Managing the day-to-day operations of the office.
  • Organizing and maintaining files and records
  • Preparing and editing minutes of meetings, correspondence, reports, and presentations.
  • Preparing memos in coordination with the management team.
  • Drafting letters and documents; collecting and analyzing information; initiating telecommunications.
  • Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
  • Completes projects by assigning work to clerical staff; following up on results.
  • Prepares reports by collecting and analyzing information.
  • Secures information by completing database backups.
  • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
  • Contributes to team effort by accomplishing related results as needed.
  • Coordinating with the Function heads on the various tasks and projects requested of Her / Him.
  • Correlating the efforts of the various function divisions to deliver what is required by the Board members or the CEO.
  • Assisting Board members and CEO in garnering, organizing and providing relevant information & data with respect to strategic business relationships when needed.
  • Assisting board members and CEO in conveying their instructions and recommendations to the relevant functions and staff within the company.
  • All other duties as assigned by senior management.
  • Must be willing to travel inside & outside Saudi

 

Career Level

  • Mid Level

Requirements

  • Education: Any Graduation
  • Language: Must be fluent in English (read & write)
  • Experience: 4 -6 years Work experience in admin jobs
  • Nationality: Saudi national preferred.
  • Gender – Female preferred.
  • Good appearance.


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